Dear IIMCians,
Thanks to all for expressing the faith in our team for the revival of IIMC Alumni Association (IIMCAA). I assure that we will meet your expectations with the help of office bearers, executive members, chapters, active members and above the all- WE, the IIMCians.
For the better output and transparent functioning of the Association, 5 standing committees are being formed with clearly defined work, responsibilities in addition to distribution of works among other office bearers.
All these committees will be headed by a Convener & a member will coordinate the activity of each committee. Each committee will comprise of total 5 members from the panel of office bearers.
Coordination Committee, for this year only, will have more than 5 members as this committee has been entrusted with the responsibility of membership drive and as we all know, we have no membership at all except founding members. So a mammoth membership drive needs more than 5 members in this committee for smooth functioning.
Patron
Patron (Ex-officio DG of IIMC, Mr. Sunit Tandon) will extend patronage to the alumni association.
President
President (Mukesh Kaushik) will preside over the meetings & functions of alumni association. In the absence of President, senior most Vice-President will preside over the meeting or function.
President will appoint standing committees excluding committee/ committees for any specific purpose, as and when required. These committees will comprise office-bearers and executive members. He may appoint President/ General Secretary of chapter/ chapters in any of the committee/ committees. He may change the structure of any committee/ all committees and its members.
General Secretary
General Secretary (Animesh Biswas) will be responsible for overall functioning. He will call meeting of office-bearers and executive members in consultation with the President. He will share agenda of the meeting at least one day prior to the meeting except emergency meetings with office bearers & executive members.
Office-bearers & executive members shall meet at least once in every month. General Secretary will coordinate with chapters/ committees and other external forums/ institutions.
Treasurer
Treasurer (Gaurav Dikshit) will be responsible for fund mobilization & expenses for the association. He shall work in close co-ordination with Finance Committee, which will approve the budget prior to the functions/ events/ purposes.
Treasurer will seek budgetary approval in advance. If an event or a function is being organized without budgetary approval from Finance Committee, Treasurer will get it approved within 15 days of that function.
Organisation Secretaries
Organisation Secretaries (Harshendra Verdhan and Ritesh Verma) will work for the strengthening and expansion of the alumni association. Both of them in close coordination with each other, chapters and Coordination Committee, will complete the membership drive.
Chapter units will coordinate with any of the Organisation Secretary and both of them will coordinate with each other.
Moderator, Online
Ritesh Verma will oversee online activities of the association independently on the daily basis as a Moderator. If he feels any post/ material requires discussion before he posts/ rejects it, he will seek binding opinion of the Communication committee which will decide the fate of such posts.
Chapters
Currently, AGM has approved state coordinators for different chapters. These chapters will form their committee soon. After chapters have their own committee in place, they will start and complete the membership drive and organize alumni meet or any other suitable networking event in their functional areas in close coordination with national body.
Chapters may invite office bearer/ bearers from national chapter to their event on their expenses.
General Secretaries of all the chapters will file a quarterly report of work before Vigilance Committee marking a copy to President, General Secretary, Organisation Secretaries and Chapter President by 2nd week of every third month.
Functioning of Committees
General Secretary will communicate with all committees via member officiating that committee and seek the opinion on the issues to be deliberated and decided. Each committee will have a separate mail id which will be handled by member officiating that committee. Committees may deliberate and decide any or every issue on mail with its members.
Member officiating that committee may call meeting or may seek opinion on mail from its members in consultation with Convener of that committee. If there is dissent on any issue in the Committee, matter would be decided with the opinion of majority of the participating members in that Committee.
Decision of each Committee is final and no one can change it except of that committee. General Secretary may request the committee to re-consider the decision clearly citing grounds for request but final decision will lie with the committee only.
Finance Committee
Functional areas: Finance Committee will approve the measures of funds mobilization and budget of expenditure on the basis of requisition of Treasurer for any event/ function/ purpose. It will help the Treasurer in getting sponsors for events/ functions/ purposes in close coordination with other member of office bearers and active members of the association.
This committee will monitor the income and expenditure. It will file a quarterly report of its work before Vigilance Committee marking a copy to President, General Secretary and Organisation Secretaries by 2nd week of every third month.
Convener– Apurva Chamaria
Members– Prabhat Pandey, Nishant Verma, Soumya Jha & Mohit Agarwal
Officiating Member– Mohit Agarwal
Mail id- iimcaa.finance@gmail.com
Co-ordination Committee
Functional Areas: As name suggests, this Committee will coordinate the activities of the association. Be it Membership drive, coordination between institute & the association or coordination with other institutes/ forums, this Committee will decide the ways of coordination/ cooperation.
General Secretary and Organisation Secretary may seek advice of the committee in coordination matters, which will be binding in nature if sought and given. As far as membership drive is concern, Committee will work as Office of Membership.
Distribution, collection & processing of membership forms and amount transfer to Treasurer received from membership is responsibility of committee. Committee will seek funds from Treasurer for their work and assignments.
This committee will file a quarterly report of its work before Vigilance Committee marking a copy to President, General Secretary and Organisation Secretaries by 2nd week of every third month.
Convener– Abhinav Garg
Members– Vrinda Mathur, Prashant Asthana, Reetesh Anand, Varun Shailesh, Anupam Mishra, Vartika Tomer & Abhishek Sachan
Officiating Member– Vartika Tomer
Mail id- iimcaa.coordination@gmail.com
Communication Committee
Functional areas: Communication Committee will handle internal and external communication in close coordination with Moderator, Online Activities. It will receive the reports of Vigilance Committee and share it with members in an appropriate way in close coordination with Moderator.
It will prepare reading & printing materials of the events, press release, explore the guests for events/ functions/ purposes and seek funds for such activities from Treasurer.
This committee will file a quarterly report of its work before Vigilance Committee marking a copy to President, General Secretary and Organisation Secretaries by 2nd week of every third month.
Convener– Shubhashish Mallik
Members– Tanu Shri, Amit Kanujia, Rishi Kumar Singh & Vartika Tomer
Officiating Member- Tanu Shri
Mail id- iimcaa.communication@gmail.com
Logistics Committee
Functional areas: Logistics Committee will handle every aspect of function/ event/ meeting in close coordination with General Secretary, Treasurer and concerned committees. Committee will seek funds/ sponsors from Treasurer.
This committee will file a quarterly report of its work before Vigilance Committee marking a copy to President, General Secretary and Organisation Secretaries by 2nd week of every third month.
Convener– Dhiren Dukhu
Members– Anand Saurabh, Neha Keshri, Keshav Kumar & Harendra Yadav
Officiating Member- Anand Saurabh
Mail id- iimcaa.logistics@gmail.com
Vigilance Committee
Functional areas: It is an internal audit body. All the committees and chapters except Vigilance Committee will submit a quarterly report of their work/ works by 2nd week of every third month to this committee marking a copy to President, General Secretary, Organisation Secretaries & Concerned Chapter Presidents.
This committee will critically review the report of all committees and chapters and send a report by 4th week of that month to Communication Committee to make the report public, marking a copy to President, General Secretary, Organisation Secretaries and Concerned Chapter Presidents. Vigilance Committee will return the report of respective committees and chapters with observations/ suggestions/ warnings marking a copy to President, General Secretary, Organisation Secretaries & Concerned Chapter Presidents.
Report of other committees/ chapters would not be made public before next AGM. Report of Vigilance Committee will be made public only quarterly which will review works and performance of all other committees/ chapters. Vigilance Committee can not change or modify the report of any committee. Communication Committee/ Moderator are bound to circulate/ publish the report received from Vigilance Committee.
Convener– Aakash Kumar
Members– Ajit Dubey, Parimal Kumar, Ranveer Singh & Kunwar Abhishek Bhagat
Officiating Member- Kunwar Abhishek Bhagat
Mail id- iimcaa.vigilance@gmail.com
Thanks & Regards,
Mukesh Kaushik
President, IIMC Alumni Association